fsu.edu | Commercial Solicitation

OP-A-1 COMMERCIAL SOLICITATION

SPECIFIC AUTHORITY
Use of University Facilities (OP-B-10)

OBJECTIVE
To specify the methods and responsibilities for commercial solicitation at Florida State University.

OVERVIEW
All soliciting done on the University premises must be approved by the Director of Business Services, except for the sale of newspapers in the dormitory and housing areas which are subject to the approval of the Director of Housing and certain approved activities sponsored by student organizations.

1. Commercial solicitation as used herein is the offering of goods and services for sale either by advertising or direct sale that results in financial gain to the salesperson, individual(s) or organization(s).

2. Activities referred to in this section are permitted only in the area of the University Union complex designated as the Union Courtyard, Union Green and Union Amphitheater. Approval for use of this area is contingent upon the Use of University Facilities policy. Any requests for exceptions to this location should be submitted to the Office of Student Activities. Requests for tables and chairs in connection with any such activity should be made to the Union Guest Services Office.

A. UNIVERSITY SOLICITOR'S PERMIT

1. All solicitors must have a University Solicitor's Permit, except students representing student organizations.

2. All applicants for a permit must have in their possession a valid City of Tallahassee Solicitor's Permit. They must also have and furnish verifiable personal and company or organization identification for all persons who will be engaged in the requested activity.

3. The University Solicitor's Permit will contain the following information:
a. Name of the company or organization.

b. Names of individuals representing the company or organization on campus.

c. Type or nature of approved business.

d. City of Tallahassee Solicitor's Permit.

e. Location where permit is valid.

f. Dates of issue and expiration of University Solicitor's Permit.
4. Copies of the University's Solicitor's Permit are to be given to the individual responsible for the activity, who will ensure that each person engaged in soliciting has a copy. The original permit will be kept on file in the Business Services Office.

B. OBTAINING PERMITS
Permits are to be obtained from the Director of Business Services at least seven (7) business days prior to the scheduling of the event. The issuance of permits will be governed by the benefits to be gained by the university community. Copies of the permits are to be carried by each individual whose name appears on the permit and are engaged in the activity and will be presented to any University official upon request. Any issued permit is subject to cancellation at any time it is deemed in the best interest of the University. In the event a permit is canceled, all copies of the permit are to be surrendered to the Director of Business Services and soliciting by permit holders will cease.

C. CREDIT CARD VENDORS
In addition to the Solicitor's Permit, vendors must be able to provide the Director of Business Services with written proof of how they will provide education and counseling to students about credit card usage. There will also be a mandatory fee of twenty-five dollars ($25) a day paid by anyone wishing to solicit as a credit card vendor, in addition to fees required by the facility at which such solicitation takes place (i.e.: University Union). Any vendor who cannot provide educational information and pay the required fees will not be allowed to solicit at the University.

D. STUDENT ORGANIZATIONS
In recognition of the rights and freedom of student organizations at Florida State University, approved student groups are permitted to solicit for support or sell and distribute items as a project of that organization within the following limits and guidelines:

1. No item is sold or advertised that is offered for sale in, or that is in competition with, any University agency such as the Bookstore, Food Services, Office Services, retail stores located in the University Union, Laundry or Telecommunications, without a University Permit granted by the Director of Business Services.

2. Sponsoring and participating organizations must register the activity and arrange for space with the Office of Student Activities.

3. Sponsoring and participating organizations must comply with any Student Government Statutes affecting fund raising projects.

4. Officers of any student organization sponsoring or participating in solicitations either on or off campus will assume full responsibility for adherence by participating students to all laws and regulations governing such activities.

E. ITEMS FOR SALE
The University will not allow the selling of any items, including but not limited to guns and knives, which will pose a threat to the individual who made the purchase or to their surrounding environment. In the event this occurs, the solicitor will be asked to cease selling the particular item and if the vendor does not abide by the request, they will have to vacate the premises.

F. ADVERTISING MATERIALS
The posting or distribution of advertising materials will be limited to the permanent official bulletin boards of the University.

Flyering of vehicles will not be permitted by outside groups or organizations. The right to flyer vehicles is reserved for University officials for the purpose of disseminating information about University operations.

Vendors or solicitors using Postal Services must gain prior approval from that office as wall as associated or sponsoring department, such as Personnel Services and must be approved by the appropriate office.

G. NEWSSTANDS
Dependent upon space availability in areas specifically designated for such purposes, newsstands containing daily newspapers of general public circulation will be permitted. The Director of Housing must approve the placement of newsstands in the dormitory housing areas. The Director of Business Services will authorize the placement of newsstands in other areas, provided they are contained in some type of distribution rack.

H. DOOR-TO-DOOR SOLICITATIONS
Under no circumstances will door-to-door solicitation be allowed in any university facility. Door-to-door solicitation in University Housing will not be approved with the notable exception of Student Government Elections as outlined in the Guide to Residence Living and the Student Handbook.

I. UNION FLEA MARKET
The Union Flea Market for individual students or student groups, staff members and non-students, is permitted one day per week for the sale of goods. Items may not be sold that are offered in or that are in competition with any university unit. No smoking items may be sold. Any person or organization wishing to sell goods at the Union Flea Market must make reservations for table space in the Student Campus Entertainment Office. Registered FSU students are charged a fee of $5.00 per table. All other participants are charged a fee of $20.00 per table. Sponsoring and participating organizations must comply with any student government rules affecting fund raising profits.

J. OTHER UNION SALES
On occasion, traveling artisans wish to display work on the University campus. If the art is compatible with other programs offered by the University, these artisans will be invited to display and sell their goods on campus within the confines of the University Union. An agreement must first be made with the Student Campus Entertainment Office for the artisan to pay a fee of not less than 20% of gross sales.

K. STATEMENT OF EQUITY
Nothing in this policy or its regulations is intended to infringe upon any constitutional or other legal rights regarding freedom of speech. This policy and regulations exist to ensure the privacy, safety, educational and work environment of campus occupants. Application of this policy and regulations will be neither arbitrary nor capricious, nor shall they be based on the political content of the solicitation. All constitutionally protected speech will be permitted within the reasonable time, place and manner parameters of this policy and regulations.

FORMS


	Business Operations Facilities/Space Faculty & Staff Financial General University Records/Information Safety/Insurance Technology			OP-A-1 COMMERCIAL SOLICITATION SPECIFIC AUTHORITY Use of University Facilities (OP-B-10) OBJECTIVE To specify the methods and responsibilities for commercial solicitation at Florida State University. OVERVIEW All soliciting done on the University premises must be approved by the Director of Business Services, except for the sale of newspapers in the dormitory and housing areas which are subject to the approval of the Director of Housing and certain approved activities sponsored by student organizations. 1. Commercial solicitation as used herein is the offering of goods and services for sale either by advertising or direct sale that results in financial gain to the salesperson, individual(s) or organization(s). 2. Activities referred to in this section are permitted only in the area of the University Union complex designated as the Union Courtyard, Union Green and Union Amphitheater. Approval for use of this area is contingent upon the Use of University Facilities policy. Any requests for exceptions to this location should be submitted to the Office of Student Activities. Requests for tables and chairs in connection with any such activity should be made to the Union Guest Services Office. A. UNIVERSITY SOLICITOR'S PERMIT 1. All solicitors must have a University Solicitor's Permit, except students representing student organizations. 2. All applicants for a permit must have in their possession a valid City of Tallahassee Solicitor's Permit. They must also have and furnish verifiable personal and company or organization identification for all persons who will be engaged in the requested activity. 3. The University Solicitor's Permit will contain the following information: a. Name of the company or organization. b. Names of individuals representing the company or organization on campus. c. Type or nature of approved business. d. City of Tallahassee Solicitor's Permit. e. Location where permit is valid. f. Dates of issue and expiration of University Solicitor's Permit. 4. Copies of the University's Solicitor's Permit are to be given to the individual responsible for the activity, who will ensure that each person engaged in soliciting has a copy. The original permit will be kept on file in the Business Services Office. B. OBTAINING PERMITS Permits are to be obtained from the Director of Business Services at least seven (7) business days prior to the scheduling of the event. The issuance of permits will be governed by the benefits to be gained by the university community. Copies of the permits are to be carried by each individual whose name appears on the permit and are engaged in the activity and will be presented to any University official upon request. Any issued permit is subject to cancellation at any time it is deemed in the best interest of the University. In the event a permit is canceled, all copies of the permit are to be surrendered to the Director of Business Services and soliciting by permit holders will cease. C. CREDIT CARD VENDORS In addition to the Solicitor's Permit, vendors must be able to provide the Director of Business Services with written proof of how they will provide education and counseling to students about credit card usage. There will also be a mandatory fee of twenty-five dollars ($25) a day paid by anyone wishing to solicit as a credit card vendor, in addition to fees required by the facility at which such solicitation takes place (i.e.: University Union). Any vendor who cannot provide educational information and pay the required fees will not be allowed to solicit at the University. D. STUDENT ORGANIZATIONS In recognition of the rights and freedom of student organizations at Florida State University, approved student groups are permitted to solicit for support or sell and distribute items as a project of that organization within the following limits and guidelines: 1. No item is sold or advertised that is offered for sale in, or that is in competition with, any University agency such as the Bookstore, Food Services, Office Services, retail stores located in the University Union, Laundry or Telecommunications, without a University Permit granted by the Director of Business Services. 2. Sponsoring and participating organizations must register the activity and arrange for space with the Office of Student Activities. 3. Sponsoring and participating organizations must comply with any Student Government Statutes affecting fund raising projects. 4. Officers of any student organization sponsoring or participating in solicitations either on or off campus will assume full responsibility for adherence by participating students to all laws and regulations governing such activities. E. ITEMS FOR SALE The University will not allow the selling of any items, including but not limited to guns and knives, which will pose a threat to the individual who made the purchase or to their surrounding environment. In the event this occurs, the solicitor will be asked to cease selling the particular item and if the vendor does not abide by the request, they will have to vacate the premises. F. ADVERTISING MATERIALS The posting or distribution of advertising materials will be limited to the permanent official bulletin boards of the University. Flyering of vehicles will not be permitted by outside groups or organizations. The right to flyer vehicles is reserved for University officials for the purpose of disseminating information about University operations. Vendors or solicitors using Postal Services must gain prior approval from that office as wall as associated or sponsoring department, such as Personnel Services and must be approved by the appropriate office. G. NEWSSTANDS Dependent upon space availability in areas specifically designated for such purposes, newsstands containing daily newspapers of general public circulation will be permitted. The Director of Housing must approve the placement of newsstands in the dormitory housing areas. The Director of Business Services will authorize the placement of newsstands in other areas, provided they are contained in some type of distribution rack. H. DOOR-TO-DOOR SOLICITATIONS Under no circumstances will door-to-door solicitation be allowed in any university facility. Door-to-door solicitation in University Housing will not be approved with the notable exception of Student Government Elections as outlined in the Guide to Residence Living and the Student Handbook. I. UNION FLEA MARKET The Union Flea Market for individual students or student groups, staff members and non-students, is permitted one day per week for the sale of goods. Items may not be sold that are offered in or that are in competition with any university unit. No smoking items may be sold. Any person or organization wishing to sell goods at the Union Flea Market must make reservations for table space in the Student Campus Entertainment Office. Registered FSU students are charged a fee of $5.00 per table. All other participants are charged a fee of $20.00 per table. Sponsoring and participating organizations must comply with any student government rules affecting fund raising profits. J. OTHER UNION SALES On occasion, traveling artisans wish to display work on the University campus. If the art is compatible with other programs offered by the University, these artisans will be invited to display and sell their goods on campus within the confines of the University Union. An agreement must first be made with the Student Campus Entertainment Office for the artisan to pay a fee of not less than 20% of gross sales. K. STATEMENT OF EQUITY Nothing in this policy or its regulations is intended to infringe upon any constitutional or other legal rights regarding freedom of speech. This policy and regulations exist to ensure the privacy, safety, educational and work environment of campus occupants. Application of this policy and regulations will be neither arbitrary nor capricious, nor shall they be based on the political content of the solicitation. All constitutionally protected speech will be permitted within the reasonable time, place and manner parameters of this policy and regulations. FORMS